For most teams in the area, knowing all the ins and outs of San Francisco IT recycling auditing and reporting doesn’t come without significant effort. To help your team quickly get up to speed on San Francisco IT recycling auditing and reporting, we’ve summarized some of the most useful best practices here.
Don’t forget that we’re always happy to hear from you and we’ll be glad to help you out in any way that we can, so if you find that there’s anything you need help with or any information you need cleared up, simply get in touch with us via phone or email and our friendly team will be happy to help.
Make sure all devices are tracked in detail
When it comes to auditing and reporting for IT recycling, everything starts with the equipment itself being tracked and documented in detail.
You’ll want to make sure your IT recycling records include aspects of the equipment for each piece, including things like make, model, serial number, owner or team member assigned, purpose for recycling, type of media, storage capacity, and possibly even more aspects.
Remember that the consequences are potentially severe if any device is not documented, as if that device was to go missing and the data on it was related to a data breach or other liability case, your team will have trouble proving that the device was handled properly and not involved in the breakdown.
Track all actions with their times and dates
In addition to the devices, it’s important to track all of the actions that take place related to the item and the dates and times the actions take place.
For example, you’ll want to document when the IT devices leave your custody if they’re handled by a third party professional IT recycling team like ours at DRM. It’s also important to make sure that the act of recycling is documented, as well as how the devices are recycled.
Tracking the times and dates of each action will help account for the device so that you can prove that it was accounted for during the time of any liability issue that may occur at your company or organization, helping clear you of any suspicion of mishandling IT devices.
Make sure all people involved are documented and sign off
Another important aspect to cover are personnel involved. At DRM, we always document which team members were involved with processing IT assets brought to us for recycling, and we make sure employees sign off when present.
We strongly recommend you ensure that not only the staff recycling the equipment is documented in this way, but also anyone transporting the IT equipment or otherwise handling it in any way.
Don’t try to handle it all in-house
As you’ve probably gathered by now, attempting to handle all of this documentation in-house is usually extremely difficult and rarely worth the time or expense internally.
Most of our customers choose to partner with us as a one-stop solution that can handle comprehensive services from actual IT recycling to data destruction and full documentation to help prepare for auditing and reporting.
If you want to get started or if you’ve still got questions you’d like to find answers for, give us a call or send us an email and we’ll be happy to help you out however possible.