For any team undertaking a large scale IT recycling project, knowing how to handle the San Francisco IT recycling chain of custody process usually doesn’t come automatically. Few team are focused on San Francisco IT recycling chain of custody the way our team is, so we’ve decided to share some of our expert knowledge with teams like yours who may benefit from it.
Remember that our friendly team is always happy to help if needed, so please don’t hesitate to reach out to us via phone or email if you need any help or if you have specific questions as you read on.
Start with being well-informed
First, make sure everyone on your team understands why chain of custody is so important when it comes to IT equipment. Not everyone understands the consequences of not handling chain of custody correctly, so they may not take it seriously enough if they’re not well-informed.
Chain of custody all comes down to documentation and making sure you can prove that IT assets were handled correctly, who handled them, where they were located, the dates and times involved, and more.
At Direct Resource Management, we always make sure our clients are aware that any gaps in chain of custody documentation can lead to severe problems for any organization, particularly when data breaches occur.
When it comes to data breaches, the problem doesn’t even need to originate from your team to turn into your problem. For example, if a data breach occurs from some unknown area of your company, chances are every team will be under some level of investigation. Having a clear record of chain of custody can help quickly address any questions without wasting any time or prolonging and speculative suspicion cast upon your team.
More importantly, not being able to point to proper chain of custody documentation can cast doubt on legal cases when data is breached, which can lead to increased liability and larger settlement payouts that can harm your team and company.
Make sure you cover all the angles
When it comes to chain of custody, it’s important to make sure all angles are covered so that there are as few questions in the future as possible. At DRM, our team always consults with our customers who need help with chain of custody to make sure all the necessary data is collected.
The minimum chain of custody documentation requirements for IT recycling projects usually include date and time of collection, location of collection, date and time of processing, location of processing, team members involved in collection, team members involved in processing, name or owner of media or device, reason for collection, matter name or case number, type of media, serial number, make and model, method of destruction, signature of team members, and several other aspects. Not all two projects are necessarily alike, so some augmentation may be necessary for each team.
Partner with a reliable team
There are several teams out there who can handle your IT recycling project, but not all will cover chain of custody with the same level of high standards as our team at DRM does.
Make sure you choose a vendor with a solid reputation who demonstrates knowledge and proficiency in the areas of chain of custody and data security, and make sure they’re ready to provide you with all the necessary documentation you’ll need to protect your team and yourself.
If you’re ready to get started with your IT recycling and chain of custody needs, give us a call or send us an email and one of our friendly team members will assist you right away.